A Chapter Chair may contact the AP-S Chapter Activities Coordinator to apply for a travel grant to attend the annual IEEE AP-S International Symposium. The award is capped at maximum $1,950, however for a special case, additional amount can be approved but require prior approval Chair AP-S CAC.
The award may be used to cover part of the travel and hotel expenses. Awardees are responsible for any expenses that exceed the award limit. Chapter Chairs are entitled for travel grant after 3 yrs. of Chapter Chair positions and volunteering service. Total ten travel grants are approved for year 2021, we have 200 plus chapters, therefore travel grant is awarded first cum first service.
A Chapter Chair can request a Travel Grant by completing and submitting a “Travel Grant Application Form” to the Chapter Activities Coordinator. The application should explain clearly the planned level of AP-S activities of the Chapter Chair at the Symposium, and what financial circumstances exist that makes this travel grant necessary. Awards are prioritized based on financial need and the level of involvement of the Chapter Chair with the Symposium and AP-S Chapter activities. If approved, the Chapter Activities Coordinator will forward the request to the AP-S Treasurer who will then issue a check made payable to the recipient; the recipient will receive the check at the Chapter Chairs Luncheon, which is usually held on Thursday of the week of the Symposium. It should be noted that no advance payment will be granted.
Applications may be submitted at any time between the first of the year and the start of the Symposium. However, those applications received after March 31 will be given a lower priority than those received prior to March 31.
The purpose of this grant is to allow Chapter Chairs to attend the Chapter Chair Luncheon in order to benefit from the discussions pertaining to chapter affairs and business. Hence, the intended recipients of this grant are Chapter Chairs. In the event that a Chapter Chair cannot attend the Symposium, he/she may wish to be represented at the Chapter Chair Luncheon by another chapter officer (i.e. Vice Chair, Treasurer, etc.). Only in this case may this officer apply for the Travel Grant. Such applications will be given a lower priority than an application from a Chapter Chair. Non-elected officers (e.g., appointed officers) or members who are not an elected officer should not apply for this grant. A recipient (regardless of the office held) of this travel grant from previous years may apply for another travel grant for the current year. However, such applications will generally be given a lower priority.
Travel Grant Instructions
- Prior to requesting any funds, a final report must be submitted for the previous year. No awards will be approved until a final report is received.
- Enter the requested information in the attached application. There is no need to submit a “long” proposal or justification. A one-page application is desired, but use additional pages, if needed.
Please fill out the Travel Grant Application on the next page and submit it to the Chapter Activities Committee Chair, Email: akpoddar@ieee.org