A special-purpose fund is available to support unique projects undertaken by Chapters that are typically not covered by the annual rebate funding. Examples of such initiatives include organizing local workshops for Chapter members, arranging field trips, or conducting Chapter-oriented research endeavors. The funding for special purposes is capped at $1,000 for independent AP-S Chapters and $500 for joint Chapters, with priority given to those that demonstrate membership growth. This funding is allocated on a first-come, first-served basis. For larger initiatives, such as AP-S-sponsored workshops and technical events lasting 2-3 days, which focus on membership engagement, recruitment of new members, and the formation of new chapters or inaugural events, Chapters may submit proposals to CAC. These proposals may request a maximum of $3,000, with the possibility of up to $5,000 in special cases. Proposals should include a detailed project description, a budget, and the intended outcomes. To request special-purpose funding, a Chapter Officer must complete and submit a “Special-Purpose Application Form” to the AP-S Chapter Activity Committee (CAC). This form can be downloaded from the AP-S Chapter’s webpage. Once completed, it should be sent to the CAC Chair. If the request is approved, the CAC Chair will forward it to the AP-S Treasurer, who will then arrange the disbursement of funds as specified by the Chapter (e.g., check, wire transfer, concentration account, etc.).
IEEE AP-S Special-Purpose Application Instructions
1. If you intend to request 2025 Chapter annual rebate funds from the Antennas and Propagation Society’s Chapter budget, please ensure that you file the Chapter’s Annual Report for the previous year, 2024.
2. You are not required to submit a lengthy proposal or detailed justification. A one-page application is preferred, though you may include additional pages if necessary.
3. Please indicate your preferred method for the funds to be sent to your chapter:
• The preferred method for electronically transferring funds is through the IEEE Section CB (Concentration Bank) Account. Kindly provide your local IEEE Section CB (Concentration Bank) Account information.
• In exceptional cases where the local IEEE Section or IEEE Organizational Units are not accessible, and you wish for the IEEE AP-S Treasurer to transfer Chapter rebate funds directly to your chapter, please provide the following wire transfer details: the name of the chapter’s bank account, account number, SWIFT code, IBAN, and any other relevant information.
Please note: IEEE has ceased transferring funds to private bank accounts held in the names of Chapter officers. E-mail this form to the Chair of the CAC (Chapter Activity Committee), Email: akpoddar@ieee.org